The Presidency 

The Presidency is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability). The candidature of persons whose transfer/appointment will promote representivity will receive preference.

Applications: The Presidency, Private Bag X1000, Pretoria, 0001 or Hand deliver at Government Avenue, Union Buildings, Pretoria or by email: applications@presidency.gov.za
For Attention: Ms L Mphahlele
Closing Date: 06 November 2026 (16:30 walk ins and 00:00 on email)  

Note: Applications must include only TWO (2) documents (a fully completed and signed new Z83 Form, obtainable from any Public Service Department or on the Department of Public Service and Administration (DPSA) website link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae). ONLY shortlisted candidates will be required to submit certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a Driver’ s licence where necessary, to Human Resources on or before the day of the interview. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA). It is the applicant’ s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report when requested. Please ensure that your application reaches the Department before the closing date as no late applications will be considered. Due to the large number of applications expected, correspondence will be limited to successful candidates only, applications will however be acknowledged by auto response. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department be affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. Important: The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to Personnel Suitability Checks, which may include social media profiles of the shortlisted candidates and pre-employment screening to determine the suitability of a person for employment. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. The successful candidate will be subjected to reference checks and a security clearance up to the level of “Top Secret” as well as enter into a performance agreement. In addition, the successful candidates may be required to disclose their financial interests depending on their job.

POST 38/238: Assistant Director: Records Management (Auxiliary Services) (Ref No: AUX/PRES/2026)

Salary: R487 197 per annum (Level 09)
Centre: Pretoria

Requirements: A Senior Certificate plus an appropriate Bachelor’s degree/ or National Diploma in Records, Registry, Archives Management OR an equivalent qualification on NQF level 6. Minimum of three (3) to five (5) years related experience. Knowledge of the National Archives and Records Service of South Africa Act (NARSSA), 1996, and relevant public service prescripts. Knowledge of the Integrated Document and Records Management System (IDMS), electronic correspondence management and records retrieval processes. Process competencies: Communication, both oral and written. Client orientation and customer focus. Honesty and integrity. Service delivery innovation. Planning and Execution.

Duties:

Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance. Records Management: Manage paper-based and electronic records, including the integrated document management system (IDMS) and correspondence.
Registry Services: Oversee Registry and Mini Registry operations, mail and correspondence control and service standards.
Records Preservation: Manage records retention, secure storage, authorised disposal and archival transfers.
Training and Support: Manage and train staff, develop SOPs, Review Policies and provide records management guidance.
Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance.
Telephone and Switchboard Services: Manage and Monitor telephones, switchboard service delivery, resolve operational issues and liaise with ICT and service providers.

Enquiries: Mr Charles Ford: 021 464-2216
Note: Email applications must on the subject line state only the Reference number: AUX/PRES/2026 (with no spaces)